Do employment verifications and background checks consume a substantial amount of your HR department’s time? Outsourcing these functions is a great way to boost the efficiency of HR personnel through the elimination of those time-consuming tasks. But it’s not as easy as just calling up an employment verification company and passing the baton – there’s still a great deal you need to know.
1. Provide the maximum amount of information as you possibly can
When submitting a request for background screening services, it is essential that the customer reporting agency (CRA) is given the maximum amount of information from the applicant as possible. There may be instances where an applicant has changed his/her last name or may make use of a nickname they failed to incorporate on the paperwork. This omission may cause a discrepancy when trying to verify information.
When an applicant offers his/her employment history, it’s important that a complete name and address for the employer is provided. In many cases, an applicant may list the name of the employer although not include a complete address (ex: street name, city, state and zip code). 먹튀검증 Small businesses may be difficult to discover without a complete address. It is also important to provide a contact number for employers. Applicants may provide a phone number for a pal they have caused to use and verify their employment, however a CRA must contact the business directly to use and verify information through the HR department or previous supervisor.
To ensure that a CRA to do a background investigation, an applicant must sign an authorization and release form and also a disclosure statement giving their consent and knowledge that an investigation will be processed. Being an employer, you will want to continue file the signed disclosure statement. The authorization and release form is submitted to the CRA combined with applicant’s information to be verified.
For companies who submit their investigations via electronic format, it’s always advisable to have an authorization and release form with a “wet” signature on file. Difficulties may arise, especially with schools, in accepting electronic signatures. It is the policy of some schools to only accept a “wet” signature on an authorization and release form and therefore will not verify any information when given a digital signature.
3. Request only the appropriate searches
Being an employer, you must only request the mandatory background searches required for the career you’re seeking to fill. Don’t request additional searches that don’t pertain to the career for which the applicant is applying. For instance, you wouldn’t process a motor vehicle check on an applicant who would not be driving for the company. This unnecessary search wouldn’t only increase your costs but could also delay receiving case results. It’s always good to truly have a company policy in place for the searches you need to do for various positions within the company.
4. Show patience
CRA’s work diligently to acquire verifications as quickly as possible. There are several situations which can be out from the CRA’s control where information cannot be obtained in a regular manner, if at all. When trying to verify education, it’s important to notice when a CRA is attempting to verify an older issuance it is a strong possibility that records have now been archived to storage, where case it could take the institution a long time to discover records.
Schools in addition to employers may never return a solution to a verification request. Sources at these locations have primary duties to go to to and verifications may not be their top priority. There are several sources that return information within an expedient manner and are very cooperative, whereas other sources may never return a reply to multiple requests.
When contacting an employer for verification, the CRA is looking to ensure dates of employment, the career held by the applicant, a reason for leaving the business and if the applicant is eligible for rehire. There are lots of firms that maintain policies that prevent them from divulging certain information such as for instance salary, reason for leaving and eligibility of rehire. Some employers may ask the CRA to provide them with the information listed by the applicant and they will either confirm or deny the validity of the info, but will not correct any discrepancies.
Many companies will verify employment information over the device while others demand a verification request to be faxed or mailed and also a signed authorization and release form. An increasing trend for employers is always to outsource their verifications to a third-party source, where case you can find additional fees incurred to acquire employment verifications.
Education Verifications
When verifying education, (GED, senior school diploma, adult senior school diploma or degree) a CRA will try to ensure the date and issuance indicated by the applicant. Schools will confirm these records either verbally, through fax or by mail. There are several institutions (mostly colleges and universities) which have outsourced their verifications to a third-party source, where case, you can find additional fees incurred. When a school states they cannot locate an archive for the applicant, it is useful if the applicant is able to give a copy of their issuance to the CRA. Once a copy is received, the CRA can then contact the institution and provide them with the copy to find out the validity of the document.
References
You will find two types of reference verifications that may be requested. An employer may opt to truly have a CRA develop references for an applicant. This type of verification doesn’t require the CRA to make contact with references listed by the applicant, but alternatively to make contact with a previous supervisor or manager and try to develop a reference through them. This type of reference verification can be difficult as many supervisors are not always willing to provide a reference for an applicant and it may be company policy never to give out personal or professional references.
Employers can also request a CRA to make contact with references that have been listed by the applicant. References are often contacted via telephone however many may request that the questions be sent via fax or e-mail accompanied by a signed release. A CRA will make every attempt to verify references, however some people may never return phone calls. Sometimes it will help if an applicant can offer both a daytime and evening telephone number the place where a reference may by reached.